Admission to First Year B.Pharm.

Important Instructions To Tender Submitting Offer Against Tender Enquiry Published By Principal Govt. College of Pharmacy, Amravati.

 Instructions for submission of Tender and its accompaniments: -

 The Tender shall submit the sealed Envelopes  shall contain strictly the following documents in the serial order given below:-

1. Payment of the Tender Form :

Copy of Cash Receipt for the purchased Tender Documents from this office or latest crossed Indian Postal Order drawn in favour of Principal Govt. College  of Pharmacy, Amravati  and payable at Post Office, Amravati for value of price of Tender documents.

     2.  Income Tax Clearance Certificate:

A Certificate showing remittance of Income Tax from Income Tax Officer valid up to last date of submission of Tender (True copy must be attested by Gazetted Officer and original copy should be produced for verification at the time of opening of tender)

       3.  Sales Tax Registration & Clearance Certificate

Copy of Sales Tax Registration Certificate along with certificate showing that Sales Tax is paid up to last December from concerned Sales Tax Officer / or Exemption Certificate. (True copy must be attested by Gazetted Officer and original copy should be produced for verification at the time of opening of tender)

       4.  Authorization Certificate:

Recent authorization from manufacturer that he will supply the equipment through the supplier and will attend all service calls during warranty period

(Authorization letter should be in original and from manufacturer directly. It should be addressed to the Principal Govt. College of Pharmacy, Amravati clearly authorizing the tender  to participate in this tender by quoting tender No.)

       5.  Standard Mark Certificates :

If equipment is I.S.I. marked, valid copy of license issued by B.I.S. should be enclosed otherwise same is to be indicated in offer as “NOT  I.S.I. Mark”

        6. Turn over of the Supplier:

The tender  is required to submit the turnover of the company for last three years certified by the chartered accountant of the company.

       7.  List of Users for past experience:

List of users other than this Department regarding quality of the equipment supplied and after sales service rendered by the supplier sating the years in which rendered Certificate from respective consignee should be provided by the supplier.  Minimum three recent certificates are required to be produced.

And / or

      8.  Performance of Supplier:

Past experience of Tender  with this Department regarding equipment supplied to this Department – Information to be submitted in proforma giving Order No., date, name of equipment, name of consignee.  Latest certificate regarding after sales service should be provided by the supplier.  Minimum three recent certificates are required to be produced.

PROFORMA FOR PERFORMANCE OF SUPPLIER

Certified that performance of the equipment supplied and after sales service provided by  M/s. _____________________________________  for last 3 years is as given below :-

** Specific remarks only to be given in words specified.

Signature of Head of Institute/Organization/Office

                                    With name and seal of the Office

         9. Technical Literature/Relevant Leaflet of the equipment:

Relevant leaflet /Technical literature / Maintenance manual /Catalogue highlighting products features offered in the Tender must be enclosed in original.  The offer shall be considered only if the original leaflets/literature is enclosed.  All the technical information about the equipment required for checking whether the equipment offered as per Tender Specification or not should be available in the Technical literature enclosed.  The literature should be   corresponding to the Model and Make offered in the commercial Bid.

      10.  Declaration by the tender :

Copy of Declaration duly signed by tender regarding, penalty clause, Risk purchase clause, fall clause.

       11. No Deviation Statement:

No Deviation statement of specification of the equipment offered giving details of specification in following proforma ony (No other formats will be accepted):

                                                                      Signature of Tender with Seal

      12.. Covering Letter for Enclosure:

A covering letter stating the list of enclosure should be attached in the offer along with the checklist.

     13.    Main Priced Tender form (Price to be quoted only on this Tender form with 

            signature & Seal of Tender

       14.  The rate should be quoted only for the items specified in the list of      

                requirement and should be for items of given specification / Mark

                /Model/ Manufacture and be as follows: -

1. Free delivery at destination basis including cost of Training to the minimum 3 staffs of consignee for operation and maintenance of equipment.
2. Break up of price giving basic price and price of standard Accessories.
3. Percentage of Excise Duty
4. Sales Tax / C.S.T.
5. Installation Charges, if any
6. The charges for Installation, plumbing foundation, electrification as recommended by manufacturer etc. if any should be mentioned separately by  the tender.
7. Normally the inspection will be at the consignee’s place.  If the inspection is at the factory or at the site then the TA/DA of the inspectors will have to be borne by the supplier.
8. Inspection charges if any are to be borne by the supplier.  The supplier shall arrange all the materials/facilities required for the inspection.
9. Total cost free door delivery basis (a to h) [If imported items are valued in foreign currency the exact exchange rate for Indian Currency, should be mentioned]

3. Details of specifications, relevant leaflets, highlighting technical features if available shall be quoted
4. Make and name along with recent address of the manufacturer must be given.  ISI marked equipment if available shall be quoted.
5. Free training for operation and preventive & breakdown maintenance of the equipment is to be arranged by the supplier / manufacturer immediately after delivery to minimum of 3 staff members from each of the consignee.
6. Delivery is to be effected within twelve weeks from the date of final order.  If the quoted delivery period is more than 12 weeks justify it with specific reasons.  Purchaser’s decision will be final in deciding the delivery period.   Stores should be delivered to the consignee on working days during office hours only.
7. Free rigorous working trial with derived results should be given at consignee’s place immediately after delivery.
8. Maintenance Manual and operation manual should be supplied along with the equipment free of cost.

(C)             Submission of Tender: -

The   sealed Envelopes  shall be marked on the left hand top corner.

“ Tender for  _______________________Tender No._____________

Date of Closing ____________Date of Opening _____________ “

The full name and address of the Tender and the name of the authorised agent delivering the sealed cover containing tender shall be written on the bottom left hand corner.  The Tender should ensure that their tender is received by Principal Govt. College of Pharmacy  before the last date & time of the closing the tender.  The tender received after closing date and time will not be accepted at all. 

(D)             Opening of Tender: -

 On the date specified in the tender notice the tender will be opened. 

IMPORTANT NOTE:

(1)    All the papers in Envelope   should be serially numbered  and pages should be firmly attached in form of a booklet.

(2)    All true copies must be attested by Gazetted Officer.

(3)    Shortcomings, if any, in Envelope  are not completed within given time limit, will result in rejecting tender.

(4)    The supply order will be placed in the name mentioned in cash-receipt, income tax, Sales Tax statement and for any reason change in name of supplier will not be accepted.

(5)    Discount, if any will be taken on basic price and accordingly excise duty, Sales tax etc will be calculated.

(6)